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10 comments

Comment from: Justin [Visitor]
Justin

THANK YOU!!! This was driving me nuts. I have 16 calendars and 50 volunteers trying to rescue sea turtles but I could not seem to get the scheduling calendar to work until I read your tutorial… We just switched to google apps this season. You are helping us rescue thousands of sea turtle hatchlings!

Justin Gould
Sea Turtle Oversight Protection

04/06/11 @ 23:41
Comment from: Stacey [Visitor]
Stacey

Thank you for the nicely detailed instructions. I now have a group calendar for both locations of my company!

01/09/11 @ 02:20
Comment from: Shi Jin [Visitor]
Shi Jin

I almost went through the same hell as you did. But how do you make your employees to be able to write to the calendar? Thanks.

23/01/12 @ 22:37
Comment from: Jason Young [Visitor]  
Jason Young

You’re right, this is a crappy way to do it. Like you I thought that once you set sharing to everyone in My Organization, then either 1) it automatically appears in their calendar list, or 2) they go to browse calendars or search calendars and then see the calendar then subscribe to it. None of this happens. I wonder why Google lets us go through the useless hoop of clicking Share to Everyone in Organization, but actually we have to copy and paste the ical/html/xml address and email this who we want to share with. It’s frustrating.

28/06/12 @ 09:46
Comment from: Ellis Benus [Visitor]
Ellis Benus

This has me so pissed of it’s not even funny. I’ve got a client with 10 Calendars.

Trying to migrate them has been a nightmare.

I NEED Google Apps to allow me to automatically have the calendars show up for all users automatically.

Google’s own documentation even says you should include the link to all group calendars in a “training document.” This is just terrible.
(http://support.google.com/a/bin/answer.py?hl=en&answer=1626902)

I’m very frustrated right now.

I don’t understand the point of using Google Apps at all if this is the way it’s going to work…

25/10/12 @ 15:47
Comment from: davidnewcomb [Member]  
admin

I completely understand your frustration. The problem with Google Apps (for Business) is that there just aren’t enough tools to help you manage a large organisation. Google’s ethos is to empower every user to look after themselves but most people (especially) in large organisations just aren’t like that. They just don’t have the time to be clicking on emails; they’re too busy fixing fighter planes on the front line!
The problem and consequently the solution is with Googles API nature. Google provides a huge number of APIs and it’s churning out products as fast as it can but it means that each product has to do the minimum. Google expects the gaps to be filled in by the Google Marketplace.

I had a quick look at Google Marketplace and Promevo gPanel for Google Apps Administration looks like it will do everything you want and more.

02/11/12 @ 01:35
Comment from: Brad [Visitor]  
Brad

I agree with @Jason & @Ellis that this is ridiculous. Two and a half years later and Google still hasn’t fixed this and they still have the same misleading message that says, “Share this calendar with everyone in your company” and it still doesn’t do the thing everyone assumes it will do.

Just goes to show you how poorly Google products are managed and run. Features that work are great but good luck getting anyone at Google to change something that clearly doesn’t. Falls on deaf ears and empty inboxes.

Thanks for your post here David. Very helpful, though super painful to do every time we onboard a new employee. Google, are you listening?

04/07/14 @ 03:14
Comment from: Andrew Crawford [Visitor]  
Andrew Crawford

There is a much BETTER and easier way to do this.

In addition to the steps above, create a group with all the users you want (or in my case all the users in our entire org).

Then on the sharing options of the calendar add that GROUP with write permissions. Everyone gets an email automatically with a link to the calendar and everyone by default has the permissions you set for the group.

02/02/15 @ 15:57
Comment from: dwain [Visitor]  
dwain

Finally, with Andrews help and a little digging, I got the shared calendar with the ability to edit for all members.

A group for the organization needs to be created with all members of the organization accepting an invitation to be in the group.

The administrator of the group needs to create the calendar in My Calendars, and in the sharing section “Share with specific people", enter the email address for the group. This is generally going to be if the form of the groupname at the domain name. Before you proceed, change the permissions to allow anyone in the group to do whatever you want them to be able to do to the calendar.

The individual members of the organization will automatically receive an email inviting them to create the calendar. It will be created in the Other Calendars section, but will be able to be selected as an editable calendar if they want to edit or create events.

Not really much to it, but this sure is a confusing task to find information on.

14/06/15 @ 17:42
Comment from: Chuck [Visitor]
Chuck

Yes, Andrew’s group method is the easiest way to get everyone access to a calendar all at once. Google’s stupid “Share this calendar with everyone in the organization” checkbox had me convinced I was doing something wrong for months!

HOWEVER, adding a NEW member to the group does NOT automatically give them access to the calendar - they still have to be given the link somehow.

16/07/15 @ 18:09

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